Privacy Policy
Introduction
Tourism South East (“we”, “us”, “our”) is committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, store, and protect your personal data when you engage with The Beautiful South Awards (the “Awards”), including when you visit our website, submit an entry, purchase tickets, or contact us.
We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all other applicable data‑protection laws.
Our nominated representative under the Data Protection Act is Mr John Atherton, Tourism South East’s Company Secretary. He can be contacted via: Tourism South East, email: jatherton@tourismse.com
What Information We Collect
We collect personal information when you:
• Submit an entry to The Beautiful South Awards
• Register as a nominee, judge, sponsor, or attendee
• Purchase tickets or attend the ceremony
• Contact us by email, phone, or online form
• Subscribe to updates or newsletters
This may include:
• Name
• Job title and organisation
• Contact details (email, phone number, address)
• Award‑entry content, supporting materials, and media
• Payment information (processed securely by third‑party providers; we do not store card details)
• Accessibility or dietary requirements for event attendance
Information collected automatically
When you visit our website, our server may automatically collect:
• Browser type
• Operating system
• IP address
• Device information
• Pages visited
• Cookies and tracking technologies
Cookies help us improve your experience. You can disable cookies in your browser settings, but some website features may not function correctly.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
Information from third parties
We may receive information about you from:
• Ticketing or registration platforms
• Payment processors
• Partner organisations
• Publicly available sources
Any such information is processed in accordance with this Privacy Policy.
How We Use Your Information
We use your personal data to:
• Administer award entries and judging
• Manage event registration, ticketing, and attendance
• Communicate with entrants, nominees, sponsors, and attendees
• Provide event updates, announcements, and marketing (with your consent where required)
• Publish finalist and winner information (only where appropriate and agreed)
• Improve our website and services
• Meet legal or regulatory obligations
We will never sell your personal data.
We will not share your information with third parties for marketing purposes without your explicit consent.
We may share your data with trusted service providers who support the Awards (such as judges, sponsors, email platforms, and event‑production partners). These providers are required to keep your data secure and use it only for the purposes we specify.
We may also disclose your information if required by law.
Legal Basis for Processing
We process your personal data under one or more of the following legal bases:
• Contract – to deliver services you have requested (e.g., event attendance, award entry).
• Consent – for optional communications or marketing.
• Legitimate interests – to operate and improve the Awards, provided your rights are not overridden.
• Legal obligation – where required by law.
How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
Your data is stored securely within the UK or in locations that provide adequate protection under UK GDPR.
We retain personal data only for as long as necessary for the purposes described in this policy, or as required by law.
Your Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate information
• Request deletion of your data (“right to be forgotten”)
• Object to or restrict processing
• Withdraw consent at any time
• Request data portability
To exercise any of these rights, contact us at membership@tourismse.com
Third‑Party Websites
Our website may contain links to third‑party sites. This Privacy Policy applies only to Tourism South East and The Beautiful South Awards. We are not responsible for the privacy practices of external sites, and we encourage you to review their policies.
Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated revision date.
Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact: Mr John Atherton, Company Secretary & Data Protection Representative, Tourism South East, email: jatherton@tourismse.com